CASRA Board of Directors

Meeting Minutes

07/31/2018

Attendees

Name	Present	Name	Present
Erik Endler	Y	Mitchell Williams	Y
Barry Lawrence	Y	Frank Giullano	N
Rey Quiroz	Y	Missy Lambert	T
Desiree Ridgell	Y	Mark Patterson	N
		Charlie Pope	N
Bruce Cochrane	Y	Trey Krell	Y
Robert Fereday	y	Marty Kuser	Y
Kevin Garvey	Y	Perry Kelley	Y
Others
Robin Miller	Y	Mark Jennings	Y

Location :   Columbia, MD

Call to Oder:   At 6:30 PM by President,  Erik Endler

Agenda

Approve Minutes:

Motion to approve the minutes for the 6/23 BOD Meeting by the Secretary, seconded by T Krell

Motion carried unanimously

Assignor Issues

Account Password Changes should be done on regular basis (every 90 days)

Discussed was the game number issue

Arbiter has issued a new script to assist with assigning.  Recommended not to use due to problems with site and sub site.

See Action Items

Committee Reports

Business Process Committee

See Action Items

R&D Committee Report

Nothing to Report – Chairman not present  See Action Items

Contract Committee Report

No Discussion

 By Laws Committee

Goal is to have changes ready by 9/30 for Board Review and Discussion.

Goal is to present updated By Laws to Membership at the AGM

 Finance Committee / Treasurers Report

Assignor Payments for Spring

     Mark to share spreadsheet he developed to assist in the invoicing process

See Action Items                                                                     

Executive Director Report

A Collections report was distributed and discussed. 

New Business

 New Contracts with SAC, Elite Tournaments and MD Majors was announced.

EDP Discussion

No movement on either the Tournament or Fall Season.

Discussion about a meeting with EDP management.   Nothing is set

Contract will be sent

Need to prepare letter to Referees and Clubs

Schedule a meeting with Assignors to review the situation

  

Action Items

Action Item	Owner	Due Date	Done
Send email to assignors asking them to change password	Miller	8/5/2018
Mark to document invoice process he has developed and share with other assignors	Jennings	8/7/2018
Erik to reach out to Frank regarding R&D Committee activities	Endler	8/7/2018
Assignor Payment to be completed in two weeks	Ridgell	8/20/2018
Tracking Receivables and General Ledger Entries	Miller / Ridgell	On going
Treasurer to provide list of Referee’s who do not have an ArbiterPay Account	Ridgell	8/3/2018
Provide a report of Referees who did 25 or more NCSL matches this spring	Miller	8/7/2018
Exec Director to send contract to EDP	Miller	8/2/2018
Mark to coordinate Assignors meeting to explain EDP issues	Jennings	8/7/2018
President to draft letter to Clubs and Referees explaining the EDP situation	Endler	8/7/2018
Business Process Committee to continue fleshing out processes	Business Process Committee	Done

Motion to Adjourn was made by Ray     Seconded by  Perry.   Motion carried unanimously

Meeting Adjourned at 10:04 PM