October 2018

CASRA Board of Directors

Meeting Minutes

10/15/2018

Attendees

Name

Present

Name

Present

Erik Endler

Y

Mitchell Williams

T

Barry Lawrence

Y

Frank Giullano

N

Rey Quiroz

Y

Missy Lambert

Y

Desiree Ridgell

T

Mark Patterson

N

Charlie Pope

Y

Bruce Cochrane

T

Trey Krell

Y

Robert Fereday

N

Marty Kuser

Y

Kevin Garvey

N

Perry Kelley

Y

Others

Robin Miller

Y

      Mark Jennings

Y

Location :   Bowie, MD   Jireh Place

Call to Oder:   At 6:35 PM by President,  Erik Endler

Agenda

Executive Discussion

Role of the Executive Director

Approve Minutes:

Motion to approve the minutes for the 7/31 BOD Meeting by the Secretary, seconded by T Krell

Motion carried unanimously

Executive Committee Minutes regarding Assignor payments for Maria Cribbs and Bruce Harris were approved

Rules and Discipline Committee.   Frank has dropped of the grid.   Barry to replace  Motion was made by Charlie Pope, seconded by Missy Lambert,  Motion passed

Assignor Issues

Payments have been made to all assignors, (except Bob and Missy) through June 30

Committee Reports

Business Process Committee

No report given

R&D Committee Report

Nothing to Report –

Contract Committee Report

No Discussion

 By Laws Committee

No report given

 Finance Committee / Treasurers Report

Delay in movement of funds to Arbiter Pay is impacting payments

Executive Director Report

A Collections report was distributed and discussed.  Old billing has been mostly cleaned up.  Reviewed more recent billing report

EDP is going well,  issues still remain with a high number of single games.  Forfeits and game changes are down from past year

See Action Items

New Business

 New Contracts with SAC, Elite Tournaments and MD Majors was announced.  Will add an additional 300 referees from Elite

Schedule a meeting with Assignors to review the situation

  

Action Items

Action Item

Owner

Due Date

Done

Send email to assignors asking them to change password

Miller

8/5/2018

Mark to document invoice process he has developed and share with other assignors

Jennings

8/7/2018

Erik to reach out to Frank regarding R&D Committee activities

Endler

8/7/2018

Complete

Assignor Payment to be completed in two weeks

Ridgell

8/20/2018

Partial

Tracking Receivables and General Ledger Entries

Miller / Ridgell

On going

Treasurer to provide list of Referee’s who do not have an ArbiterPay Account

Ridgell

8/3/2018

Status?

Provide a report of Referees who did 25 or more NCSL matches this spring

Miller

8/7/2018

Status?

Exec Director to send contract to EDP

Miller

8/2/2018

 Done

Mark to coordinate Assignors meeting to explain EDP issues

Jennings

8/7/2018

 Done

President to draft letter to Clubs and Referees explaining the EDP situation

Endler

8/7/2018

Done

Business Process Committee to continue fleshing out processes

Business Process Committee

Ongoing

ED to send contract list to Assignors for review and update

Miller

11/3/2018

Cross reference Bill To in Arbiter to Quick Books for correction and update

Miller

11/10/2018

Arbiter Cleanup  Referee’s Teams, Sites,Games

Assignors and Miller

Ongoing

New Welcome Message for Arbiter

Jennings

10/19/2018

Done

Status of D&O insurance through NASO

Miller

10/30/2018

Status?

Motion to Adjourn was made by Erik Endler     Seconded by  Bruce Cochrane.   Motion carried unanimously

Meeting Adjourned at 10:24 PM

Next Meeting    November 19 (Monday)  Jireh Place at 6:30