CASRA Board of Directors

Meeting Minutes

10/15/2018

Attendees

Name	Present	Name	Present
Erik Endler	Y	Mitchell Williams	T
Barry Lawrence	Y	Frank Giullano	N
Rey Quiroz	Y	Missy Lambert	Y
Desiree Ridgell	T	Mark Patterson	N
		Charlie Pope	Y
Bruce Cochrane	T	Trey Krell	Y
Robert Fereday	N	Marty Kuser	Y
Kevin Garvey	N	Perry Kelley	Y
Others
Robin Miller	Y	Mark Jennings	Y

Location :   Bowie, MD   Jireh Place

Call to Oder:   At 6:35 PM by President,  Erik Endler

Agenda

Executive Discussion

Role of the Executive Director

Approve Minutes:

Motion to approve the minutes for the 7/31 BOD Meeting by the Secretary, seconded by T Krell

Motion carried unanimously

Executive Committee Minutes regarding Assignor payments for Maria Cribbs and Bruce Harris were approved

Rules and Discipline Committee.   Frank has dropped of the grid.   Barry to replace  Motion was made by Charlie Pope, seconded by Missy Lambert,  Motion passed

Assignor Issues

Payments have been made to all assignors, (except Bob and Missy) through June 30

Committee Reports

Business Process Committee

No report given

R&D Committee Report

Nothing to Report –

Contract Committee Report

No Discussion

 By Laws Committee

No report given

 Finance Committee / Treasurers Report

Delay in movement of funds to Arbiter Pay is impacting payments

Executive Director Report

A Collections report was distributed and discussed.  Old billing has been mostly cleaned up.  Reviewed more recent billing report

EDP is going well,  issues still remain with a high number of single games.  Forfeits and game changes are down from past year

See Action Items

New Business

 New Contracts with SAC, Elite Tournaments and MD Majors was announced.  Will add an additional 300 referees from Elite

Schedule a meeting with Assignors to review the situation

  

Action Items

Action Item	Owner	Due Date	Done
Send email to assignors asking them to change password	Miller	8/5/2018
Mark to document invoice process he has developed and share with other assignors	Jennings	8/7/2018
Erik to reach out to Frank regarding R&D Committee activities	Endler	8/7/2018	Complete
Assignor Payment to be completed in two weeks	Ridgell	8/20/2018	Partial
Tracking Receivables and General Ledger Entries	Miller / Ridgell	On going
Treasurer to provide list of Referee’s who do not have an ArbiterPay Account	Ridgell	8/3/2018	Status?
Provide a report of Referees who did 25 or more NCSL matches this spring	Miller	8/7/2018	Status?
Exec Director to send contract to EDP	Miller	8/2/2018	Done
Mark to coordinate Assignors meeting to explain EDP issues	Jennings	8/7/2018	Done
President to draft letter to Clubs and Referees explaining the EDP situation	Endler	8/7/2018	Done
Business Process Committee to continue fleshing out processes	Business Process Committee	Ongoing
ED to send contract list to Assignors for review and update	Miller	11/3/2018
Cross reference Bill To in Arbiter to Quick Books for correction and update	Miller	11/10/2018
Arbiter Cleanup  Referee’s Teams, Sites,Games	Assignors and Miller	Ongoing
New Welcome Message for Arbiter	Jennings	10/19/2018	Done
Status of D&O insurance through NASO	Miller	10/30/2018	Status?

Motion to Adjourn was made by Erik Endler     Seconded by  Bruce Cochrane.   Motion carried unanimously

Meeting Adjourned at 10:24 PM

Next Meeting    November 19 (Monday)  Jireh Place at 6:30