September 2019
CASRA Board of Directors
Meeting Minutes
09/16/2019
Attendees
Name |
Present |
Name |
Present |
Erik Endler |
Y |
Mitchell Williams |
N |
Barry Lawrence |
Y |
Pete Sanchez |
N |
Rey Quiroz |
T |
Missy Lambert |
Y |
Desiree Ridgell |
T |
Christian Mari |
Y |
|
|
Warren Pfister |
Y |
Bruce Cochrane |
Y |
Trey Krell |
Y |
Robert Fereday |
Y |
Marty Kuser |
N |
Kevin Garvey |
T |
Perry Kelley |
Y |
|
|
|
|
|
|
|
|
Others |
|
|
|
Robin Miller |
Y |
Mark Jennings |
Y |
Location : 321 Capitol, Columbia MD
Call to Oder: At 6:35 PM by President, Erik Endler
Agenda
1. Background Checks (Board Members)
Discussion regarding an Assignors background check results for old court proceedings that could result in potential financial mis management for CASRA
Action Plan
a. Executive Committee to meet with Assignor and discuss the background check results
b. Background Checks for all CASRA individuals with financial responsibilities
c. Audit/Review Assignors games for the past 12 months
Overall there were 10 referees with positive background checks. Executive Committee enlisted the assistance of Brian Roslund to discuss. There were no disqualifications
2. Review and Approve Prior Minutes (Board Meeting and EC Meetings)
Motion to approve the minutes for the 6/18 BOD Meeting by the C Mari, seconded by M Lambert
Motion carried unanimously
3. Action Item Review and Update
Action Items were reviewed and Updated. Attached to this meeting
4. Next Meeting Date
Proposed for late November, Early December
5. Financial Update
Quickbooks online conversion was not successful which is causing problems in delivering a balance sheet. Options to fix are:
a. Quickbooks Support
b. Outside Assistance
Action: Executive Committee to discuss and report back
Paypal Funds and Account Status
Action: Robin to send information to Erik
Write Offs for 2018. Approximately 28K
Overdue Balances Charles County, Waldorf Charging 1.5% per month.
Action: Robin to send notice and stop assigning matches on 9/30
6. EDP Policy re: Referee Payments
Concern is for Referee Payments for late cancellation of matches and team no shows.
CASRA Policy is that payment will be made once funds are collected.
Home Club is responsible for full payment and collection from visiting club. Club contracts to be updated with verbiage stating the responsibility.
Action: Robin to send Missy EDP Club Contact Information
Action: Missy to contact clubs about outstanding payments
Action: Mark to draft EDP Policy
7. Code of Conduct updates – Re Background Check and others
Background Check for High School and Middle School matches. Add section to the code of Conduct.
Heading: Background Checks
Language: All Referees must complete a CASRA Background Check before accepting assignments for any school game. Failure to complete the Background Check will result in a fine totaling the full amount of the game fee. The fine will be assessed for every school game for which the background check has not been completed.
B Lawrence made a motion to accept the language
W Pfister seconded the motion
Motion carries on a voice vote.
Issue: Many referees are failing to wear appropriate uniforms. Update the Code of Conduct Fines section with item e “Failure to wear the approved style of uniform, Fine $60 * * Fine to be refunded upon proof of purchase of the appropriate equipment.
Language was approved.
8. Payment Schedule for Fall
Discussion regarding the possible payment schedule for fall season. Schools do not pay until the end of the season. Billing will be done at end of season. Payment will depend upon receipt of invoices.
R Fereday suggested that a message be sent to all referees on the state of CASRA. Key items are: CASRA is Solvent. Payments have been made through June league games and all Tournaments.
Motion to Adjourn was made by B Lawrence Seconded by R Fereday. Motion carried unanimously
Meeting Adjourned at 9:44 PM
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